The mailbox's Preferences Set History contains every Preferences Set transmitted to the EPA Mail Room to be used by the EPA Mail Clerk to classify and process e-mails addressed to the box. A similar record set is maintained for the Default Preferences Set if present.
Each Preferences Set consists of four sections - each section consisting of:
l. One of the following Section Identifiers:
Private Correspondents -------
Public Correspondents --------
Wanted Subjects ----------------
Options -----------------------------
l Any number (including none) appropriate Preferences entries.
l An empty/'blank" line.
The time and date information recorded are those present in the e-mail server host system at the time the installation occurred.
Each Preferences Set installed is appended to the mailbox's History. A line of the form -----5/27/2004 4:26:24 PM: Replaced previous Set is that reflects the date and time at which the Set was installed is also appended.
The Preferences Set History is simply the collection of all installed Sets ordered by the installation date and time. The History is displayed in reverse order of Set installation in the View/Copy Records dialogue.